Helpful Checklist for Planning Your Wedding

Helpful Checklist For Planning Your Wedding

You’ve gotten engaged! Yay!! Now it’s time to put together the wedding you’ve been dreaming about your whole life!  Here’s a checklist that will help you stay on track through-out the planning process.

12 + Months  Date: ___/___/___

_____  Think about when and where you’d like to have your wedding

_____  Nail down a budget (Photographer, Flowers, Stationary, day-of looks, Etc.)

_____  Research local vendors. Keep your contacts and inspiration boards updated, draft your guest list. Take this information with you when you are meeting with your vendors.

_____  Research and Book ceremony and reception locations. (This is your first big decision.)

_____  Book any vendors you just have to have, like a photographer or band, especially if you live in a competitive market.

_____  Start searching for the dress

_____  Get the engagement ring appraised and then insured ASAP.

_____  Reserve hotel room blocks.

_____  Decide whom you want to officiate your ceremony and book him or her

_____  Create a “look fab” plan, including facials, teeth whitening and haircuts

_____  Start your wedding website to keep guests in the know. Include important info – such as hotel room blocks and transportation options – and some fun details too.

9 to 11 Months Date: ___/___/___

_____  Find a Stationer and order your save-the-dates

_____  Propose to your bridesmaids and groomsmen to see if they’re up for being in your wedding party

_____  Book your photographer, florist, musicians, cake baker and other vendors.

_____  If there’s no in-house caterer, interview candidates and select one

_____  Order the gown and veil and schedule fittings for six weeks and one to two weeks before the wedding

_____  Choose the bridesmaid dresses and have bridesmaids order them

6 to 8 Months  Date: ___/___/___

_____  Plan the ceremony with your officiant; it’s the reason your having this party, so don’t wait too long. Discuss religious requirements, like premarital counseling.

_____  Have engagement photos taken so you can get comfortable with your photographer

_____  Book your honeymoon.

_____  Choose the formalwear and give groomsmen instructions about what to wear

_____  Send out your save-the-dates

_____  Iron out the rehearsal dinner details, like the time and location

_____  Order invitations and Thank-you notes.

_____  Reserve venues for the welcome party, after-party and next-day brunch

_____  Book a day-of coordinator (if you don’t have a full-service planner and a day-of planner isn’t included with your venue)

_____  Schedule beauty trails and book hairstylists and makeup artists

_____  Buy any special lingerie

_____  Purchase wedding insurance (if you’re planning on getting it)

4 to 5 Months  Date: ___/___/___

_____ Finalize your flower proposal with your florist. Will you go with roses or ranunculus, peonies or garden roses?

_____  Address your invitations or hand them off to your calligrapher

_____  Finalize the rental list (tables, chairs) with the caterer or rental company

_____  Buy wedding day accessories. Think: Shoes, purse and jewelry

_____  Schedule dance lessons (worth it if your first dance is already stressing you out)

_____  Complete your cake order – and order the groom’s cake, if you’re having one

_____  Purchase or rent ceremony decorations, like an aisle runner or program basket

_____  Buy wedding rings

_____  Order wedding favors

_____  Arrange day-of transportation for yourselves and wedding party

3 Months  Date: ___/___/___

_____  Have a blast at your shower and  bachelor or bachelorette party

_____  Finalize your playlist with your band or DJ

_____  Figure out how to get a local marriage license – you need one to make it legit

_____  Write thank-you notes for gifts as they arrive

_____  Finalize your ceremony with your officiant 

2 Months  Date: ___/___/___

_____ *Start to set up a “Wedding Day Timeline” with your photographer. (Fill out TPG Wedding Day questionnaire that will be sent to you.) 

_____  Mail your wedding invitations at the six – to eight- week mark. RSVP’s should be due one month before the wedding

_____  Work on your ceremony vows, especially if you’re writing them yourselves

_____  Purchase presents for your parents, attendants and each other

_____  Order or start making your ceremony programs.

_____  Buy your guest book, a nice pen and any supplies you’ll need for your escort card display

_____  Confirm your hotel room blocks

_____  Go to the first dress fitting – bring shoes and undergarments

_____  Finalize the menu with your caterer

_____  Create a timeline for the weekend and share it with your attendants, planner and photographer.

1 Month  Date: ___/___/___

_____  Compile a must-take photo list for your shooter. Keep it under a dozen so you get the shots you really want.

_____  Check off your “ something old, new, borrowed and blue.” Put together a day-of emergency kit (bandages, deodorant, fashion tape, concealer)

_____  Finish assembling ceremony programs or pick them up from your stationer or printer

_____  Put together welcome baskets for out-of-town guests

_____  Send out your invites for the rehearsal dinner

_____  Buy some fun books and new clothes for the honeymoon

1 to 2 Weeks  Date: ___/___/___

_____  Missing RSVPs? Follow up now.

_____  Once you’ve got your final head count, share it with the caterer, cake baker and site manager.

_____  Give your caterer the final seating chart (and have a glass of bubbly to celebrate finishing this puzzle)

_____  Pass on requests from your vendors, like a table for the DJ, to the site manager

_____  Print or write your escort cards or send them to your calligrapher

_____  go to the last dress fitting

_____  Confirm all final payment amounts, details and deliveries with your vendors

_____  Double-check the day-of schedule and contact list; distribute to wedding party, parents and vendors

_____  Write your toasts

_____  Pick up your marriage license

_____  Give a “must-play” or “don’t-play” song list to the DJ or bandleader, include your first dance, father-daughter and mother-son dances

_____  Get a final hair trim and color touch-up

_____  Arrange transportation for out-of-town guests who aren’t renting cars

_____  Give tips for your pros to an attendant or planner to distribute

2 to 3 Days  Date: ___/___/___

_____  Pack an overnight bag for the wedding night (include outfits for any day-after events, like a good-bye brunch)

_____  Leave a copy of your honeymoon itinerary with your family and other important people, like your pet sitter

_____  Steam the dress or suit if wrinkled

_____  Touch base with the ceremony and reception sites one more time to go over the schedule and any important details.

_____  Plan the processional/recessional

_____  Confirm last-minute details, like flower and cake deliveries and when you’re meeting your photographer.

_____  Deliver welcome bags to out-of-town guests’ hotels (the staff will usually hand them out at check-in)

1 Day Before  Date: ___/___/___

_____  Get a mani and pedi

_____  Bring all ceremony accessories, like the unity candle, to the site

_____  Give the marriage license to you officiant

_____  Rehearse the ceremony and have dinner. Give your attendants their presents.

Day Of  Date: ___/___/___

_____  Eat breakfast. You may forget to eat later- even if that never happens to you

_____  Give gifts to your parents and each other

_____  Hand off your wedding rings to the best man. Have him hold the officiant’s fee to deliver after the ceremony

Postwedding to-dos  Date: ___/___/___

_____  Freeze the top layer of your cake

_____  Have your dress and formalwear cleaned and/or preserved and return any rentals

_____  Send your vendors thank-you notes and submit online reviews

_____  Thank your attendants for standing by you on the day – and during planning

_____  Finish up thank-you notes for gifts

Helpful Checklist for Planning Wedding by TPG

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