Helpful Checklist for Planning Your Wedding
Helpful Checklist For Planning Your Wedding
You’ve gotten engaged! Yay!! Now it’s time to put together the wedding you’ve been dreaming about your whole life! Here’s a checklist that will help you stay on track through-out the planning process.
12 + Months Date: ___/___/___
_____ Think about when and where you’d like to have your wedding
_____ Nail down a budget (Photographer, Flowers, Stationary, day-of looks, Etc.)
_____ Research local vendors. Keep your contacts and inspiration boards updated, draft your guest list. Take this information with you when you are meeting with your vendors.
_____ Research and Book ceremony and reception locations. (This is your first big decision.)
_____ Book any vendors you just have to have, like a photographer or band, especially if you live in a competitive market.
_____ Start searching for the dress
_____ Get the engagement ring appraised and then insured ASAP.
_____ Reserve hotel room blocks.
_____ Decide whom you want to officiate your ceremony and book him or her
_____ Create a “look fab” plan, including facials, teeth whitening and haircuts
_____ Start your wedding website to keep guests in the know. Include important info – such as hotel room blocks and transportation options – and some fun details too.
9 to 11 Months Date: ___/___/___
_____ Find a Stationer and order your save-the-dates
_____ Propose to your bridesmaids and groomsmen to see if they’re up for being in your wedding party
_____ Book your photographer, florist, musicians, cake baker and other vendors.
_____ If there’s no in-house caterer, interview candidates and select one
_____ Order the gown and veil and schedule fittings for six weeks and one to two weeks before the wedding
_____ Choose the bridesmaid dresses and have bridesmaids order them
6 to 8 Months Date: ___/___/___
_____ Plan the ceremony with your officiant; it’s the reason your having this party, so don’t wait too long. Discuss religious requirements, like premarital counseling.
_____ Have engagement photos taken so you can get comfortable with your photographer
_____ Book your honeymoon.
_____ Choose the formalwear and give groomsmen instructions about what to wear
_____ Send out your save-the-dates
_____ Iron out the rehearsal dinner details, like the time and location
_____ Order invitations and Thank-you notes.
_____ Reserve venues for the welcome party, after-party and next-day brunch
_____ Book a day-of coordinator (if you don’t have a full-service planner and a day-of planner isn’t included with your venue)
_____ Schedule beauty trails and book hairstylists and makeup artists
_____ Buy any special lingerie
_____ Purchase wedding insurance (if you’re planning on getting it)
4 to 5 Months Date: ___/___/___
_____ Finalize your flower proposal with your florist. Will you go with roses or ranunculus, peonies or garden roses?
_____ Address your invitations or hand them off to your calligrapher
_____ Finalize the rental list (tables, chairs) with the caterer or rental company
_____ Buy wedding day accessories. Think: Shoes, purse and jewelry
_____ Schedule dance lessons (worth it if your first dance is already stressing you out)
_____ Complete your cake order – and order the groom’s cake, if you’re having one
_____ Purchase or rent ceremony decorations, like an aisle runner or program basket
_____ Buy wedding rings
_____ Order wedding favors
_____ Arrange day-of transportation for yourselves and wedding party
3 Months Date: ___/___/___
_____ Have a blast at your shower and bachelor or bachelorette party
_____ Finalize your playlist with your band or DJ
_____ Figure out how to get a local marriage license – you need one to make it legit
_____ Write thank-you notes for gifts as they arrive
_____ Finalize your ceremony with your officiant
2 Months Date: ___/___/___
_____ *Start to set up a “Wedding Day Timeline” with your photographer. (Fill out TPG Wedding Day questionnaire that will be sent to you.)
_____ Mail your wedding invitations at the six – to eight- week mark. RSVP’s should be due one month before the wedding
_____ Work on your ceremony vows, especially if you’re writing them yourselves
_____ Purchase presents for your parents, attendants and each other
_____ Order or start making your ceremony programs.
_____ Buy your guest book, a nice pen and any supplies you’ll need for your escort card display
_____ Confirm your hotel room blocks
_____ Go to the first dress fitting – bring shoes and undergarments
_____ Finalize the menu with your caterer
_____ Create a timeline for the weekend and share it with your attendants, planner and photographer.
1 Month Date: ___/___/___
_____ Compile a must-take photo list for your shooter. Keep it under a dozen so you get the shots you really want.
_____ Check off your “ something old, new, borrowed and blue.” Put together a day-of emergency kit (bandages, deodorant, fashion tape, concealer)
_____ Finish assembling ceremony programs or pick them up from your stationer or printer
_____ Put together welcome baskets for out-of-town guests
_____ Send out your invites for the rehearsal dinner
_____ Buy some fun books and new clothes for the honeymoon
1 to 2 Weeks Date: ___/___/___
_____ Missing RSVPs? Follow up now.
_____ Once you’ve got your final head count, share it with the caterer, cake baker and site manager.
_____ Give your caterer the final seating chart (and have a glass of bubbly to celebrate finishing this puzzle)
_____ Pass on requests from your vendors, like a table for the DJ, to the site manager
_____ Print or write your escort cards or send them to your calligrapher
_____ go to the last dress fitting
_____ Confirm all final payment amounts, details and deliveries with your vendors
_____ Double-check the day-of schedule and contact list; distribute to wedding party, parents and vendors
_____ Write your toasts
_____ Pick up your marriage license
_____ Give a “must-play” or “don’t-play” song list to the DJ or bandleader, include your first dance, father-daughter and mother-son dances
_____ Get a final hair trim and color touch-up
_____ Arrange transportation for out-of-town guests who aren’t renting cars
_____ Give tips for your pros to an attendant or planner to distribute
2 to 3 Days Date: ___/___/___
_____ Pack an overnight bag for the wedding night (include outfits for any day-after events, like a good-bye brunch)
_____ Leave a copy of your honeymoon itinerary with your family and other important people, like your pet sitter
_____ Steam the dress or suit if wrinkled
_____ Touch base with the ceremony and reception sites one more time to go over the schedule and any important details.
_____ Plan the processional/recessional
_____ Confirm last-minute details, like flower and cake deliveries and when you’re meeting your photographer.
_____ Deliver welcome bags to out-of-town guests’ hotels (the staff will usually hand them out at check-in)
1 Day Before Date: ___/___/___
_____ Get a mani and pedi
_____ Bring all ceremony accessories, like the unity candle, to the site
_____ Give the marriage license to you officiant
_____ Rehearse the ceremony and have dinner. Give your attendants their presents.
Day Of Date: ___/___/___
_____ Eat breakfast. You may forget to eat later- even if that never happens to you
_____ Give gifts to your parents and each other
_____ Hand off your wedding rings to the best man. Have him hold the officiant’s fee to deliver after the ceremony
Postwedding to-dos Date: ___/___/___
_____ Freeze the top layer of your cake
_____ Have your dress and formalwear cleaned and/or preserved and return any rentals
_____ Send your vendors thank-you notes and submit online reviews
_____ Thank your attendants for standing by you on the day – and during planning
_____ Finish up thank-you notes for gifts